HR Employee Onboarding Software & Solutions

How important is onboarding for the success of your company? In addition to engaging and building a relationship with new employees and offering opportunities for training and growth, having a smooth orientation and onboarding process will go a long ways towards employee satisfaction, faster acclimation and greater productivity. However, companies may find it a challenge to coordinate all the necessary tasks, from obtaining and verifying employee data to setting up a schedule for any required drug testing and occupational health assessments and managing required documents that must be signed by the new team member.

Whether your company has a dedicated human resources professional or not, the job of human capital management is complex yet extremely important. As an alternative to having to juggle drug and health test scheduling, document storage, e-sign applications and status tracking software, StaffGlass is comprehensive, all-in-one employee onboarding software.

Learn what the StaffGlass integrated platform can offer you that traditional onboarding software doesn't.

What Should Be Included in HR Onboarding Software?

For effective hiring and a satisfactory onboarding experience for new employees, you should think about what you need before you start to interview job applicants. Before you bring on any new hires, you will first need to capture applicant information, verify that data, run background checks and be concerned about applicant tracking. An applicant tracking system (ATS) handles some of these tasks, but once job seeker has been officially hired, your human resource professional—or whomever is responsible for hiring and onboarding—moves into the next phase.

After an applicant has been hired by your organization, there are several steps that must be taken in the orientation and onboarding process. There will be a wide range of documents that must be signed, which varies by company. You may have to schedule new employees for ongoing drug testing and occupational health screenings. Automated onboarding for periodic drug and alcohol tests and health screenings will help to streamline the onboarding process.

Applicant Tracking, Hiring and Employee Onboarding Checklist

Here is a list of the steps you must take to vet and track a job applicant through the hiring stage to employment. These initial tasks help form a robust onboarding program that welcomes them to your team.

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Create an applicant record from an official document, quickly and accurately.
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Verify the applicant to confirm their identity and that they can legally work in the U.S.
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Conduct a comprehensive background check. Confirm with criminal background databases and courthouse repositories to ensure that the candidate does not have a criminal record that would preclude them from working at your organization. Verify employment history and references that have been provided.
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Register the applicant for drug and alcohol testing. Certain employers may have specific guidelines. For example, transportation and trucking companies may require DOT drug testing.
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Coordinate testing schedules and securely review results.
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Schedule and coordinate occupational health screenings. Depending upon your company’s policies, this may include pre-employment screenings and/or recurring exams. This includes physicals, antibody testing (if needed) and any required vaccinations.
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Obtain signed documents and store them securely. This will include an employment agreement, state and federal tax forms, and may also include a non-disclosure agreement (NDA), benefit forms, waivers and other company documents.

What is Employee Onboarding Software?

Employee onboarding software is a technology solution that helps companies to smoothly transition a new hire to their team. Capabilities may include an applicant tracking system (ATS), ID verification, background screenings and pre-employment drug test scheduling and e-sign-enabled cloud-based document storage. Required documents might include tax forms, benefit forms and non-disclosure agreements. Company policies, culture training and an employment manual may also be included.

Why Can’t I Use Multiple Websites and Applications for Employee Onboarding?

A small business can use various onboarding solutions to onboard new hires. Many small businesses use multiple applications, websites and platforms as their onboarding tools, but this can be time-consuming with a high risk of data errors and unnecessary duplication. It’s also hard to manage and requires that the person responsible for human resource management learn how to use each application and platform.

What is the Best Employee Onboarding Software for Small Businesses?

Integrated onboarding software like StaffGlass, with a centralized employee record, is the best-in-class onboarding solution for small businesses. It combines ID verification, applicant tracking, drug and alcohol testing, background checks, occupational health screenings, e-sign capability and document storage.

How do you go about tracking onboarding performance? Look at the number of staff hours spent and how satisfied your new hires are with your company’s employee onboarding process.

How Does StaffGlass Work?

StaffGlass is an integrated employee onboarding tool for new hires. It offers solutions for remote identity verification, drug and alcohol testing, background screenings, occupational health assessments and document and e-sign management. All of these services are managed from an intuitive dashboard, with a single applicant record that becomes the employee record, once hired.

The StaffGlass onboarding platform works as follows:

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The candidate uploads their driver’s license or government issued ID remotely. Their information is scanned in, eliminating errors that manual entry can introduce.
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As the employer, you can interact with the candidate securely from the platform.
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You can then register the candidate for pre-employment drug testing that’s safe, secure and affordable. Choose from many different types of tests.
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The candidate schedules a time and location for the test, with more than 14,000 clinics across the U.S. to choose from. You can follow the status of these tests, and the results are sent to the candidate or employee record, where they can be securely viewed.
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Various background screenings can be ordered for a candidate, including criminal background checks, reference checks, employment history, license verification and more. Results appear on the secure dashboard.
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Pre-employment or recurring occupational health screenings can be ordered for one or all candidates or employees. You can select from physicals, antibody tests and vaccinations, depending on your company’s needs. You can register individuals for exams, directly from the platform, at any one of our national network of clinics. Health screening results appear on the person’s centralized record.
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Your company can store their important employee documents, such as local and federal tax forms, benefit forms, employee manual, non-disclosure agreements and testing consent forms. Documents can be pre-filled from verified employee data and the documents can be e-signed.

StaffGlass provides solutions for the often complex process of onboarding, easily managed from a single employee record and intuitive dashboard.

How Can You Improve the Employee Onboarding Process?

Improve the onboarding process by making it easy and seamless, both for the new hire and for your human resources professional. The best way to do this is to use onboarding solutions that are integrated into a single platform, which saves time and gets your new hire up to speed quickly and efficiently.

StaffGlass Benefits

The StaffGlass platform offers many benefits, including:

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Easy onboarding – everything centers around a single employee record
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Smoother, more intuitive onboarding workflow
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Leverages the latest cloud technology for SaaS based recruiting
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Combines ID verification, drug and alcohol testing, background screenings, occupational health assessment and document and e-sign management into an easy-to-use platform
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The perfect solution for setting up remote workers
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Streamlines scheduling of drug tests and health assessments
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Helps you to avoid errors and duplicate data
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Provides a seamless flow from candidate screening to new hire paperwork
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Allows you to easily comply with state and federal requirements for testing and documentation
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State-of-the-art data security for storing and viewing screening results
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Minimizes your company liability and increases efficiency

StaffGlass is the best hiring software for small businesses. Discover the many capabilities of our integrated platform and register for a StaffGlass account. You will soon see how you can make smarter hiring decisions, increase productivity and employee satisfaction, and save both time and money.