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Applicant Tracking System for Candidate Management

There are many reasons why your company should use an applicant tracking system (ATS) for recruiting and hiring. If you're using multiple software applications and websites throughout the recruitment process, and then having to keep track of status and scheduling in a spreadsheet or project management software, you're wasting valuable time and resources. Additionally, there's an upfront cost for systems and software that might not be cost-effective, especially for small businesses. The purpose of applicant tracking systems is to centralize several tasks in the recruiting process, so that recruiters and hiring managers can save time and money during talent acquisition. ATS software helps companies find quality candidates faster and more efficiently.

The StaffGlass recruiting platform is more than just ATS software. It is a cloud-based subscription service that will empower your company with a highly advanced ATS that also includes remote identity verification, drug and alcohol testing, background screenings, occupational health assessments and e-sign document management.

What is an Applicant Tracking System?

Applicant tracking systems let recruiters and hiring managers automate their recruiting process. A recruiting database allows for candidate tracking throughout the hiring process. ATS software might also include resume scanning, interview scheduling and automated emails. But only StaffGlass incorporates drug testing, health assessments, comprehensive background checks and e-sign document management.

How Does an Applicant Tracking System Work?

An applicant tracking system (ATS) collects and stores candidate resumes in a database so that recruiters and hiring managers can search for desired skills. Some use algorithms to compare the applicant’s resume with the job description. This makes it easier for recruiters to review many resumes, but it might miss candidate experience. ATS software often doesn’t include comprehensive background checks.

Why Do You Need an Applicant Tracking System?

With an ATS, your company can greatly improve its recruitment process. You’ll spend less time organizing and screening applicants to find highly qualified candidates. The best applicant tracking systems will go further, to include background checks, drug testing, e-sign documents and more. The more comprehensive the ATS, the greater the benefits to your organization.

How StaffGlass Goes Far Beyond the ATS

StaffGlass is a cloud-based recruiting and hiring platform that provides a seamless transition from recruitment to hiring to employee onboarding and long-term management. It’s far more than what you get with an ATS. This next-generation talent acquisition tool provides fully integrated applicant tracking, pre-employment background checks and testing for applicants. Once an individual is hired, the same centralized record is used for employee onboarding, with secure e-sign document management and the ability to schedule and fully manage drug testing and occupational health assessments.

With StaffGlass, you can:

Verify Identity Remotely – Have candidates upload their government-issued ID directly to the system, which then automatically extracts and stores their information securely.

Interact on the Secure Platform – Communicate with candidates (and employees) through the StaffGlass platform, easily and securely.

Register Candidates for Pre-Employment Drug Testing – You can choose from dozens of tests. The applicant can find a convenient clinic from more than 14,000 U.S. locations. You will get regular notifications of the testing status, and results can be securely viewed from the candidate’s record.

Perform Background Screenings – Choose from criminal databases, courthouse repositories, reference checks, employment history verification, license verification, motor vehicle reports and more. Results can be viewed from the StaffGlass dashboard.

Schedule and Review Occupational Health Assessments – You can set up a pre-employment screening or, for employees, recurring exams. Select from physicals, antibody tests (including a COVID-19 antibody test) and vaccinations, according to your company’s needs and requirements. Tests are performed at our extensive network of clinics. Results are securely delivered and stored, and they can be viewed and tracked from the person’s record.

Manage E-Sign Documents – Avoid back-and-forth emails by coordinating company documents that must be signed by the applicant or employee, all from our secure platform. You can store consent forms, tax documents, non-disclosure agreements, benefit forms, employee handbooks and more. You can also pre-fill documents with verified candidate/employee data to avoid errors.

Avoid Upfront Costs and Pay for Only What You Need – Because our software is ‘in the cloud,’ you get access to sophisticated recruitment and onboarding software without equipment and software costs. Our monthly subscription tiers provide different levels of service, so that you can easily scale as your company grows.

Why StaffGlass is Better Than Traditional Hiring Solutions

StaffGlass offers many benefits for your human resources team, especially if that “team” is just one or two people. Our subscription service is cost-effective for small businesses, since you can avoid having to pay upfront costs for multiple software applications and platforms. From a user-friendly dashboard, you can verify a candidate’s identity, order and manage drug and alcohol tests, perform background screenings, schedule health assessments and obtain e-signed documents to speed up the hiring process. There’s only one platform to use (and it’s highly intuitive).

Other StaffGlass advantages include:

Simplifies the Setup Process – You can get you and your team up and running quickly, and the platform is extremely flexible. Schedule one test or configure for your entire company. The interface is intuitive and easy to use.

Minimizes Data Entry Errors – All information centers around a single candidate record, which then becomes the person’s employee record if they are hired. This greatly reduces data entry and unnecessary duplication. Candidate information is directly scanned in from a government-issued ID, and you can pre-fill document fields from this verified information.

Eliminates Fragmented Solutions – Avoid having to use separate software and websites for identity verification, background checks, drug testing, health assessments and e-signature document storage. This will save you time, since you won’t have to use additional software to coordinate the different moving parts.

Makes it Easy for Recruiters to Set Up Screenings in Minutes – The software lets you schedule, administer and track the status of drug testing and health screenings, all on one platform. You can also communicate with candidates and employees through the platform, to avoid confusing back-and-forth emails.

Lets Candidates and Employees Choose Their Preferred Testing Site – We have more than 14,000 licensed clinics across the U.S., in central locations.

Allows Recruiters to Track and Review Screening and Test Results – Results are quickly and securely accessible, directly from the person’s centralized record. This makes it easy to track candidates as they move through your organization’s recruitment process.

Provides the Most Comprehensive Intelligence – Make smarter hiring decisions through a wide range of background screening options, drug and alcohol tests and occupational health assessments like physicals, antibody tests and vaccinations. Know more about your candidates and employees for a safer, more productive team. Keep your workplace and customers safe while minimizing liability issues.

Keeps Candidate Information (and Employee Data) Safe and Organized – Sensitive company data, as well as personnel information and test results, are securely maintained in the cloud using best-in-class encryption technology and data management practices. Learn more about how we keep your data secure and protect your business.

If you’re trying to find the best applicant tracking system (ATS) for comprehensive talent acquisition management, take a close look at StaffGlass. Stay organized in your recruiting strategy and hire the best talent with this ATS solution that integrates pre-employment testing, health assessments and the most comprehensive background screenings in the industry.